MINUTES OF THE MEETING OF THE

KIMBERLY-LITLE CHUTE PUBLIC LIBRARY BOARD

SEPTEMBER 23, 2004

 

The meeting was called to order at 6:03 p.m.  Present:  Margi Fuller, Judy Stangel, Marcia Trentlage, Cathy Van Gompel, Cyndi Vander Pas, Rose Vander Velden, and Library Director Barbara Wentzel.  Youth Librarian Jill Hasseler arrived following storytime.  Excused:  Chuck Fischer and Jim Moes.

 

ACTIONS

1.         Motion by Trentlage, 2nd by Van Gompel to approve the minutes of the August meeting.  Motion carried.

2.         Motion by Fuller, 2nd by Stangel to approve the invoices for August.  Motion carried.

 

DISCUSSIONS

1.         The library board was introduced to Cyndi Vander Pas the new representative from the Kimberly School District.

2.         The minutes of the August meeting were presented.

3.         The invoices for August were presented.  Wentzel reported that the replacement computers for 2004, the new homework stations and replacement monitors were all able to be purchased from budgeted funds without using joint trust fund monies.  Prices for the various component parts were less than anticipated.

4.         An update on the public library/school library project was presented.  The youth librarians will be writing grants to OWLS and Capital Credit Union to cover the costs of prizes used for this project.

5.         Wentzel announced that the 2004 computers had arrived at OWLS and were being programmed and prepared for installation.  The week of October 11 will be used to install the upgraded computers as well as the new homework stations in both locations.  Information regarding the progress of the automation network’s upgrade was also presented.  Vendors have visited with the OWLSnet Steering Committee to make presentations of their products.  The committee will be working on writing the request for proposal and will be arranging for site visits to see the products operating in live environments.

6.         Information was given about the progress being made in planning for the open house at the Little Chute library on Saturday, October 30 from 1-3 p.m.  At this point we have a commitment from an author to talk about sports in Wisconsin and sign copies of his book, McGruff from Fox Valley Metro, and Grimace from McDonald’s.  Staff will be giving tours, showing people how to use the library catalogs, helping people set up e-mail accounts, issuing new library cards, serving refreshments, etc.  The newly formed Friends of the Library will also be present to solicit members.  Library board members are welcome to attend.

7.         The Friends of the Library are finalizing their membership brochure so it’s available in time for the open house.  They’ve chosen a photograph of the community bridge between Little Chute and Kimberly as their logo and the acronym FOLKS (Friends Of the Little Chute Kimberly librarieS) as their name.

8.         Letters to the 5 County Board representatives for Kimberly and Little Chute were sent out September 2 to ask for their support for full funding of the county service plan to reimburse public libraries in Outagamie County.

9.         Wentzel reported on various meetings:  August 27 was a Director’s meeting; September 1 was a staff in-service half day program; September 9 was a program in Fond du Lac on the Disney approach to customer service; September 10 was the network automation meeting; and coming up on September 29 will be a workshop on web reference and a database refresher course.

10.       The monthly report was presented:  circulation continues to grow at the 3-5% rate; interlibrary loan activity continues to increase; the library’s website logged over 8200 visits in the month of August; in-house computer use continues to be strong and is used by both adults and children.

11.       Hasseler reported on the activities of the youth department:  preschool storytime began this week with 10 classes and 160 children enrolled in both locations to date.  Various class visits were also discussed.

12.       In the miscellaneous report, Wentzel discussed a recent staff injury that required 11 stitches and a review of the safety manual; she has completed sufficient continuing education units for recertification when it comes up for renewal in 2006; the next meeting will be on October 21 instead of the normal October 28 because of the teacher’s convention and the League of Municipalities meeting.  The meeting will be in Kimberly at 6 p.m.

 

On a motion by Fuller and a 2nd by Trentlage, the meeting adjourned at 7:03 p.m.

 

Submitted by:

 

 

 

BARBARA WENTZEL

Recording Secretary