NOTICE OF THE MEETING OF THE

KIMBERLY-LITTLE CHUTE PUBLIC LIBRARY BOARD

 

THURSDAY, AUGUST 19, 2004

2:00 P.M.

 

JAMES J. SIEBERS MEMORIAL LIBRARY

MEETING ROOM

 

AGENDA

 

1.         Minutes of the July meeting

2.         Invoices for July

3.         Parental access policy update

4.         Budget proposal for 2005

5.         County library budget letter-writing campaign

6.         Computer replacement update

7.         Young adult space reallocations and room rearrangements

8.         Friends of the Library meeting minutes and update

9.         Monthly report

10.       Youth services report

11.       Miscellaneous report

            *  Grant for Hispanic periodicals

            *  Grant for bilingual materials

            *  Next meeting date and advance agenda information

            *  Other

 

 

 

 

Library Board members who are unable to attend the meeting are asked to contact the library.

 

 

 

Any person, who because of disability is unable to attend the meeting, is asked to contact the library at least 48 hours prior to the meeting so that reasonable accommodations may be made.

 

 

 

 

 

 

 

MINUTES OF THE MEETING OF THE

KIMBERLY-LITTLE CHUTE PUBLIC LIBRARY BOARD

AUGUST 19, 2004

 

The meeting was called to order at 2:05 p.m.  Present:  Margi Fuller, Judy Stangel, Marcia Trentlage, Cathy Van Gompel, Rose Vander Velden, Youth Services Librarian Jill Hasseler, and Library Director Barbara Wentzel.  Excused:  Chuck Fischer and Jim Moes.

 

ACTIONS

1.         Motion by Trentlage, 2nd by Van Gompel to approve the minutes of the July meeting.  Motion carried.

2.         Motion by Stangel, 2nd by Fuller to approve the invoices for July.  Motion carried.

3.         Motion by Stangel, 2nd by Trentlage to approve the Parental Access Policy with the request form to include a statement granting permission for the library to keep a copy of photo identification on file.  Motion carried.

4.         Motion by Stangel, 2nd by Fuller to approve the proposed 2005 budget as presented.  Motion carried.

 

DISCUSSIONS

1.         The minutes of the July meeting were presented.

2.         The invoices for July were presented for discussion.

3.         Wentzel reported that a letter has been received from Attorney Douglas Fyfe indicating that the draft proposal of the parental access policy was appropriate for the library to adopt to indicate compliance with Wisconsin 2003 Act 207.  She presented a draft form for a custodial parent to fill out.  Board members suggested including a statement to indicate a copy of a photo ID would be kept on file with the form.

4.         The proposed budget for 2005 was presented for discussion.  Wentzel discussed each line item in turn indicating that an e-mail from Kimberly administrator Hermus was received changing the amount to be included for retirement deductions.  Board members noted that while the total dollars were up, the operating expenditures are still lower than the 2003 budget.  Board members concurred that it was a reasonable document to present to the joint village boards for consideration for 2005.

5.         The issue of adequate county funding for libraries was discussed by the board.  The consensus was to draft a letter to the county board representatives for Kimberly and Little Chute to indicate the growing disparity of county funding versus local funding to support libraries.  Wentzel will prepare letters to each representative using a format similar to one sent by the mayor and library board president from Appleton to their representatives.  Library board members will be contacted to come to the library to sign the letters when the letters are ready.

6.         Wentzel reported that the 2004 computers have been received at OWLS and are in the process of being programmed for the libraries.  Monitors are arriving directly at the two library locations.

7.         Hasseler and Wentzel reported on a reconfiguration of the space provided in the youth areas of the libraries to incorporate the homework stations being added.

8.         The minutes of the meeting of the Friends of the Library were presented for informational background.

9.         The monthly report shows that use of library materials continues to increase.  The library’s website continues to be heavily used showing that people are also using online resources for informational needs.  In the quarterly report of library card holders, it was reported that 10533 people who live in Little Chute and Kimberly have library cards with the majority being adults.

10.       Hasseler reported that preparations are underway for the upcoming session of preschool storytime.  She is also working with the middle schools and high schools to implement a program that will allow students to pay their public library fines, renew their library cards and replace lost cards directly at the school libraries as well as train the students on accessing the public library databases and placing holds on materials.

11.       Wentzel reported on an OWLS grant to purchase Hispanic periodicals for both locations as well as another grant to purchase bilingual materials in any second language along with English.

            The next meeting is scheduled for September 23 at 6 p.m. in Little Chute.  Wentzel will be on vacation from September 11-21 so packets will be delivered at the meeting but public notice for the meeting will be sent out before she leaves for vacation.

            An in-service staff meeting will be held on Wednesday, September 1 from 8 a.m. to 1 p.m. to discuss standardizing procedures and review existing procedures and policies.  Both libraries will be closed in the morning, opening at 1 p.m. that day.

            Plans for an open house in Little Chute on October 30 are underway.  The open house will be held 10 years after the date of the original opening of the Little Chute library.  An author visit and book signing has been confirmed (Todd Mishler, author of 40 years of Packer/Viking rivalry and Greatest moments in Wisconsin sports history) and other activities are being discussed.

 

On a motion by Fuller, 2nd by Trentlage, the meeting adjourned at 3:38 p.m.

 

Submitted by:

 

 

 

BARBARA WENTZEL

Recording Secretary