NOTICE OF THE MEETING OF THE

KIMBERLY-LITTLE CHUTE PUBLIC LIBRARY BOARD

 

THURSDAY, JUNE 24, 2004

 

2:00 P.M.

 

JAMES J. SIEBERS MEMORIAL LIBRARY

MEETING ROOM

 

 

AGENDA

 

1.         Minutes of the May meeting

2.         Invoices for May

3.         Policy revision and new policy update

4.         Friends of the Library update

5.         Public library/school library cooperative venture update

6.         Meeting report

7.         Monthly report

8.         Youth services report

9.         Miscellaneous report

 

 

Library Board members who are unable to attend the meeting are asked to contact the library.

 

 

 

Any person who, because of disability is unable to attend the meeting is asked to contact the library at least 48 hours prior to the meeting so that reasonable accommodations may be made.

 

 

 

 

MINUTES OF THE MEETING OF THE

KIMBERLY-LITTLE CHUTE PUBLIC LIBRARY BOARD

 

JUNE 24, 2004

 

The meeting was called to order at 2:03 p.m.  Present:  Chuck Fischer, Margi Fuller, Jim Moes, Marcia Trentlage, Youth Librarian Jill Hasseler, and Library Director Barbara Wentzel.  Excused:  Jim Hietpas, Judy Stangel, Cathy Van Gompel, and Rose Vander Velden.

 

ACTIONS

1.         Motion by Fuller, 2nd by Fischer to approve the minutes of the May meeting.  Motion carried.

 

2.         Motion by Moes, 2nd by Trentlage to approve the invoices for May.  Motion carried.

 

3.         Motion by Moes, 2nd by Trentlage to approve the new mission statement as revised.  Motion carried.

 

DISCUSSION

1.         The minutes of the May meeting were presented.  Midyear salary adjustments and election of officers were not on the agenda for the June meeting and were deferred to the July meeting.

 

2.         Invoices for May were presented.  Benefits should read “April”, not “March.”  Library staff reimbursed the Programs budget for the summer reading program t-shirts.  Supplies include the plant sent to former library board member Virginia Mongin on the death of her husband.

 

3.         Proposed policy changes were presented.  Wentzel contacted attorney Douglas Fyfe to review and comment on the parental access policy.  No response has been received to date.  Moes suggested adding a line to the proposed policy that states:  “The requestor will be required at the time of the request to sign a statement declaring legal custody.”  By consensus the rest of the board agreed.  The proposed mission statement revision was discussed.  Board members removed two words from the document and authorized approval.  The new mission statement reads as follows:  “The mission of the Kimberly-Little Chute Public Library is to establish, and continuously improve the means, resources, and technologies necessary to provide a population of varied age, cultural, economic and educational backgrounds with services enhancing their personal, occupational, and professional development.  Maintaining an atmosphere of impartiality, service is afforded on an equal basis to all individuals and groups in the community.”

 

4.         Wentzel provided an update on the progress of the Friends of the Library organization.  Two meetings have been held; the next one will by Tuesday, July 13.  Little Chute Trustee and Attorney Michael Vanden Berg will be creating the documents to send to the state and the Internal Revenue Service to obtain tax exempt status for the group.  Moes suggested that announcements be sent to the Towns of Vandenbroek, Buchanan, Harrison, and Freedom letting them know that their residents are welcome to join the Friends of the Library group.

 

5.         Wentzel presented the response from OWLS concerning a cooperative venture with the school districts to bring the public library’s database directly to the schools to allow students to replace lost library cards, pay fines and get training on the best ways to access the library’s catalog and resources.  The next step will be for Hasseler and co-Youth Librarian Louise Van Hammond to work with the school librarians and school boards to see if permissions can be received to have the public library’s database available on the librarians’ staff computers.

 

6.         Wentzel reported on various meetings attended in the past month.

 

7.         The monthly report was presented for discussion.  Library activity is up 5% and 4% respectively in Kimberly and Little Chute.  Interlibrary loan activity is up year to date, not only at the joint library but throughout the automation network.  The library’s website has logged almost 21,000 hits year to date, an increase of over 80% for the year.  In-house computer usage has increased 22% and patron visits to the library also continues to grow after having decreased slightly in 2003.

 

8.         Hasseler presented the youth report.  To date 1865 children, teens and adults have registered to participate in the summer library program.  A total of 10,308 books have been read by all groups through Week 2 of the program.

 

9.         Wentzel reported that $3,117 has been added to the joint library trust fund as a surplus from 2003.  This is from the final audited statement for the year.

            Copies of the classification structure for 2004 were distributed to board members for consideration at the July meeting.  Midyear salary adjustments were approved for other departments at the Kimberly Village Board meeting on June 21.

 

On a motion by Trentlage and a 2nd by Fischer, the meeting adjourned at 2:56 p.m.

 

Submitted by:

 

 

 

BARBARA WENTZEL

Recording Secretary