NOTICE OF THE MEETING OF THE
KIMBERLY-LITTLE CHUTE PUBLIC LIBRARY BOARD
THURSDAY, MAY 27, 2004
6:00 P.M.
GERARD H. VAN HOOF MEMORIAL LIBRARY MEETING ROOM
AGENDA
1. Minutes of the April meeting
2. Invoices for April
3. Proposed changes to the library policy manual
4. Friends of the Library organizational meeting report
5. Meeting report
6. Monthly report
7. Youth services report
8. Miscellaneous report
Library Board members who are unable to attend the meeting are requested to contact either library.
Any person who, because of disability is unable to attend the meeting is asked to contact the library at least 48 hours prior to the meeting so that reasonable accommodations may be made.
MINUTES OF THE MEETING OF THE
KIMBERLY-LITTLE CHUTE PUBLIC LIBRARY BOARD
MAY 27, 2004
The meeting was called to order at 6:04 p.m. Present:
Margi Fuller,
ACTIONS
1. Motion by Fuller, 2nd by Van Gompel to approve the minutes of the April meeting. Motion carried.
2. Motion by Fuller, 2nd by Van Gompel to approve the invoices for April. Motion carried.
3. Motion by Fuller, 2nd by Vander Velden to approve the draft policy for use of the libraries’ display cases with stated revisions. Motion carried.
DISCUSSIONS
1. The minutes of the April meeting were presented for discussion.
2. Invoices for April were presented for discussion. The quarterly Postage account has gone down significantly since the library stopped sending overdue notices.
3. Various draft policy proposals were presented for discussion. A revision of the library’s mission statement was tabled until more library board members could be present. A proposed release form for displays using the libraries’ display cases was presented. Board members suggested that the form list an itemization of materials on loan to the libraries and include a copy of a photograph wherever possible. Board members approved the addition of this policy with the suggested changes. A proposed policy on parental access to library records was tabled until the opinion of the village attorney could be received. Wentzel will submit the draft policy to the attorney along with the support documents provided by the Department of Public Instruction.
4. Wentzel reported on the initial meeting of individuals interested in forming a Friends of the Library group. The meeting was well attended by interested people. Many of those who could not attend the meeting were interested in further information about the formation of a group. Little Chute Village Board Trustee Michael Vandenberg attended to gather information to submit the paperwork to the state and federal authorities for incorporation as a tax exempt organization. The group agreed to name the organization “Friends of the Kimberly-Little Chute Public Library” and to meet again on June 1 at 7 p.m. in Kimberly to work on a constitution and bylaws for submission with the legal forms. A template of a constitution and bylaws from the newly formed Friends of the New London Library will be used as the basis for discussion. Since the initial meeting, an additional two people have registered interest in joining the formation group.
5. At the most recent network automation meeting, the
librarians were informed of the need to upgrade the automation software with
the cost of the upgrade to be financed jointly by OWLS and the Nicolet systems.
Libraries were told what kind of hardware each library would need and
Wentzel reported that our libraries are in good shape now that we have our
4-year computer replacement plan in place.
There may be changes in the maintenance cost-sharing but that won’t be
known until examination has been made of the other products available from the
existing vendors. Librarians were asked
to volunteer for committees to work during the balance of 2004 and most of 2005
to study the possibilities so that implementation of a new automation product
can be implemented in 2006. Wentzel was
recently informed of her appointment to the
Wentzel
recently met with the directors of OWLS,
A class on Web Tools for Librarians was recently attended by Wentzel as part of her continuing certification program.
6. Library activity is up 5% in both libraries and patron activity is also up in both places. The quarterly library card report shows 10,362 people living in Kimberly and Little Chute have library cards in the shared automation network.
7. Van Hammond reported on the completion of school visits to the 11 schools in both districts to promote the summer reading program. Registrations online and in-person have been busy. The program begins the week of June 14. Various class visits to the public libraries have taken place and will continue until school is finished for the year. A cooperative venture with the Little Chute Elementary School was described.
8. Wentzel reported on an idea for a possible cooperative venture with the middle and high schools in both school districts that was sent to OWLS for consideration for the upcoming school year.
The library board agreed to change its meeting time for June, July and August to 2:00 p.m. instead of 6:00 p.m. The June meeting will be in Kimberly at 2 p.m. on Thursday, June 24. The agenda will include election of a President and discussion of midyear salary adjustments, if any.
On a motion by Fuller and a 2nd by Hietpas, the meeting adjourned at 7:30 p.m.
Submitted by:
BARBARA WENTZEL
Recording Secretary