NOTICE OF THE MEETING OF THE

KIMBERLY-LITTLE CHUTE PUBLIC LIBRARY BOARD

 

THURSDAY, APRIL 22, 2004

6:00 P.M.

 

GERARD H. VAN HOOF MEMORIAL LIBRARY MEETING ROOM

 

 

AGENDA

 

1.         Minutes of the March meeting

2.         Invoices for March and final December 2003

3.         Annual report for 2003

4.         Capital Improvement Plan 2005-2009

5.         Summer plans

6.         Meeting report

7.         Monthly report

8.         Youth services report

9.         Miscellaneous report

 

 

Library Board members unable to attend the meeting are requested to contact either library.

 

 

Any person wishing to attend the meeting who, because of disability is unable to attend is requested to contact the library at least 48 hours prior to the meeting so that reasonable accommodations may be made.

 

 

 

MINUTES OF THE MEETING OF THE

KIMBERLY-LITTLE CHUTE PUBLIC LIBRARY BOARD

 

APRIL 22, 2004

 

The meeting was called to order at 6:05 p.m.  Present:  Jim Moes, Judy Stangel, Cathy Van Gompel, Youth Services Librarian Jill Hasseler, Library Director Barbara Wentzel and guest Assistant Police Chief Mark Recker.  Excused:  Chuck Fischer, Margi Fuller, Jim Hietpas, Virginia Mongin, and Marcia Trentlage.

 

ACTIONS:

1.         Motion by Van Gompel, 2nd by Stangel to approve the minutes of the March meeting.  Motion carried.

 

2.         Motion by Moes, 2nd by Van Gompel to approve the final invoices for 2003.  Motion carried.

 

3.         Motion by Moes, 2nd by Stangel to approve the invoices for March.  Motion carried.

 

4.         Motion by Moes, 2nd by Van Gompel to approve the submission of the 2003 annual report to the library system and to the State.  Motion carried.

 

5.         Motion by Moes, 2nd by Stangel to approve the submission of the 2005-2009 capital improvements plan.  Motion carried.

 

6.         Motion by Moes, 2nd by Van Gompel to maintain the operating budget as approved for 2004.  Motion carried.

 

DISCUSSIONS:

1.         The minutes of the March meeting were presented.

 

2.         Final invoices for December 2003 were presented for discussion.  Additions included the charges for Annual Audit and Workman’s Compensation.

 

3.         Invoices for March 2004 were presented for discussion.

 

4.         The annual report for 2003 was presented for discussion.

 

5.         The capital improvement plan for 2005-2009 was presented for discussion.  No changes were made for 2005-2008; the plan for 2009 was discussed.

 

6.         Plans for the summer were presented by Wentzel.  Youth librarians are working on the final details for the summer reading program for delivery to 11 schools in the two school districts in May.  Projects for the summer students will include maintaining the statistics for the reading program, shifting materials in both libraries onto the new shelving and reorganizing the cookbook section of both libraries. 

            Because one of the seasonal employee positions was eliminated, only two of the former employees were hired back for the summer.  The mother of the third employee expressed her dissatisfaction to both the director and library board president and was told she could speak to the board to make her case.  She did not attend the meeting.  Wentzel explained the process she followed in bringing back two of the three seasonal employees and indicated that everyone was told in August 2003 that budget cuts were probable and not to count on jobs in 2004.  If jobs existed people would be brought back in seniority order; that was completed on March 31.  The board agreed that policy and procedure were properly applied and indicated that no change should or would be made in the number of seasonal employees for 2004.  Recker indicated that the library went far beyond their requirements to work with the mother of an adult former employee and that she had no reason to expect the restoration of a job that no longer existed.

 

7.         Wentzel reported on meetings and classes attended in March and April along with activities coming up in May.

 

8.         The monthly report was presented.  Circulation activity is up 5% in Kimberly and 7% in Little Chute; interlibrary loan activity is up 101%; website activity is up 100%; patron visits are up 5% in Kimberly, 2% in Little Chute.  The Dr. Seuss birthday party in March is being credited for the initial increase in business but Wentzel pointed out that the increase is continuing to be sustained six weeks later.

 

9.         Hasseler reported on the activities of the youth department:  summer reading program preparations, the upcoming spring public library conference, class and other group visits, and a training session in MS Excel provided to various library employees by Barbara Rein of the Kimberly Finance Department.

 

10.       In the miscellaneous report Wentzel announced the death of board member Mongin’s husband and her choice to vacate the position on the library board; April 18-24 is National Library Week with the first ever National Library Worker’s Day celebrated on April 21; library volunteers were treated to breakfast in honor of National Volunteer’s Week on April 22; the shelving for both libraries has arrived and is being installed.

            Information concerning a new state law, AB169, “Parental Access to Library Records” was received from the Division for Library Services and distributed to board members.  Wentzel asked permission to work on a policy to handle any requests to come to the library from custodial parents and was given suggestions on items to include in the policy. 

            The May meeting will be in Little Chute on Thursday, May 27 at 6 p.m.  Summer meetings will be in Kimberly, the time to be determined at the May meeting.

 

On a motion by Stangel, 2nd by Van Gompel, the meeting adjourned at 7:20 p.m.

 

Submitted by:

 

 

 

BARBARA WENTZEL

Recording Secretary